How to create a crypto payment receipt
Enter the receipt number and the date and time of the payment, the payer, the payee and what the payment was for, and optionally the invoice or order number it settles. Choose the coin and network, type the amount actually received and, if useful, the fiat equivalent and its currency. Paste the transaction hash (TXID): for Bitcoin, Ethereum and ERC-20 tokens, TRON, Litecoin and Solana the receipt adds a link to a public block explorer so anyone can verify the transfer. Addresses are checked offline against the network format.
Set the status honestly. “Confirmed on-chain” means the transfer has the confirmations your wallet or exchange requires; “Pending confirmations” is for a receipt issued before that; “Partially paid” is for underpayments, which happen when the sender’s exchange deducts its withdrawal fee from the amount.
Why the TXID matters more than a screenshot
A screenshot of a wallet can be edited; a transaction hash cannot. Anyone with the TXID can open a block explorer and see the amount, the addresses, the time and the number of confirmations. That is why the receipt prints the full hash in a monospace font and, where possible, an explorer link. If a dispute ever comes up, the receipt plus the TXID is the strongest evidence you can give.
- Bitcoin: mempool.space shows the transaction and its confirmations.
- Ethereum, USDT/USDC ERC-20: etherscan.io shows the token transfer inside the transaction.
- USDT TRC-20 and TRX: tronscan.org.
- Solana and USDC on Solana: solscan.io.
- Monero transactions are private by design — the receipt can show the TXID, but proving the amount needs the transaction key from the sender.
Example
A client settles invoice 2026-001 with 1,000 USDT on TRON. The receipt R-2026-001 states: received 1,000 USDT (TRON, TRC-20), equivalent 1,000 USD, from Acme Ltd to Jane Doe Studio, for landing page design, status confirmed, with the TXID and a tronscan link. If the client’s exchange had deducted a 1 USDT withdrawal fee and only 999 USDT arrived, the right status would be “Partially paid” with a note about the missing 1 USDT.
Receipt vs fiscal document
A crypto payment receipt confirms that one party received a transfer from another. It is not a fiscal cash-register receipt and it does not replace the documents your tax rules may require (for example a fiscal receipt for retail sales, or an invoice with tax IDs). Use it as a clear record between the parties and attach it to your books with the invoice and the TXID.
Keep personal data to a minimum: a name or company and the purpose of payment are usually enough. Never put private keys or seed phrases on any document — a receipt never needs them.
Frequently asked questions
+Is the crypto receipt generator free?
Yes. No account, no limits and nothing is stored — the receipt is built in your browser.
+Where do I find the transaction hash (TXID)?
In the sender’s wallet or exchange withdrawal history, usually called TXID, transaction ID or hash. You can also find it on the block explorer by searching your receiving address.
+Can I issue a receipt before the payment is confirmed?
You can, but mark it “Pending confirmations”. It is safer to wait until the receiving wallet or exchange shows the deposit as complete.
+What if less than the invoiced amount arrived?
Write the amount actually received, set the status to “Partially paid” and explain the difference in the notes, so the payer can top up the rest.
+Does the receipt include a QR code?
No — a receipt documents a finished payment, so it links to the block explorer instead. For a payment QR, use the invoice generator or the QR code generator.
+Can I download the template for free without registration?
Yes. The Word (.docx) file is a direct link on this page: no account, no e-mail and no payment. You can also use the online version above and export your own numbers.
Calculations run entirely in your browser; nothing you type is sent to KOT.CASH. Results are estimates for information only and are not financial, tax or legal advice.